The Trustees of the Rakiura Maori Lands Trust (RMLT) invite the beneficial owners to submit business for the 2018 RMLT Annual General Meeting. This Year we plan to stream the AGM live on our website (www.rmlt.co.nz)- go to the media page. You may be asked for a pass word: Name – landOwner (case sensitive) Password – L@nd0214 (the 0 is the number zero)
The entire meeting will be streamed and will remain available for viewing for 30 days. Viewers will be able to follow proceedings, but voting is only available via the usual channels outlined later in this communication.
Date of AGM : Sunday 30 September, 2018
Time : Registration from 10am, Meeting commences at 11am, Meeting finishes at 3pm.
Venue : Te Rau Aroha Marae, Cnr Bradshaw and Henderson Sts, Bluff
Morning Tea and Lunch provided
The AGM will be held in accordance with the Trust Deed and Standing Orders. The Trustees will present a report on those activities of the Trust and financial performance for the 2017 – 2018 Financial year.
AGENDA: Owners are hereby provided the opportunity to notify the Trustees of any item they would like to have considered for the Agenda, by completing the ‘Request for Agenda Item 2018’ form enclosed, and returning it to the postal or email address as stipulated by 4pm Friday 17 August 2018. Upon receipt of any items the Trustees will set the final Agenda and notify owners of all formal business. Owners unable to attend the meeting have the provision to cast their vote through those methods available.
The proposed Agenda is as follows, subject to adjustment of any Agenda items received.
Minutes from previous AGM
- Presentation of Trustees Report
- Presentation of Financial Statements
- Election of Trustees
- General Business
MEETING: No additional items are able to be added to the Agenda at the meeting. A timeline for Agenda items will be set to enable for the meeting’s completion within the allotted time.
ELECTION OF TRUSTEES: The Trustees hereby call for nominations to fill two vacancies arising from Trustees Simon Gomez and Eliza Snelgar, retiring by rotation. Both retiring Trustees are standing for re-election. The successful Trustees will be appointed for a term of three years.
Those wishing to be nominated for the position of Trustee must complete the enclosed / attached ‘Nomination for election as Trustee 2018’ form and return to RMLT, Ashton Wheelans, P O Box 13042, Christchurch 8141 or email Rakiura@ashtonwheelans.co.nz by 4pm Friday 17 August 2018. No nominations for Trustees will be accepted after this date or from the floor on the day of the meeting.
FUTHER MEETING INFORMATION: Owners will receive all formal meeting information and voting forms 30 days before the AGM.
We look forward to your contribution and participation at the Rakiura Maori Lands Trust AGM for 2018.
Naku noa, na